Hope this helps, and again if it's helpful to you, I can include some screenshots of my manual worksheets I use to keep track of my figures. Square does not include everything.so it's great that you are using Quickbooks in addition to the Square reports. Any CASH sales, Any expenses like rent, overhead, supplies, electricity, utilities, etc need to show up in your account reports Profit and Loss, and Balance Sheet. I always tell people to use some kind of accounting software separate from Square reports, because the whole financial picture of a business includes items NOT captured by Square. It took forever to figure out how to setup some of the accounts in quickbooks, because for every transaction you have you need to have an "account" to "hit" for those figures. I have a Merchant Account Fee account setup as an expense in Quickbooks, So I can see in a report if I want the total of my fees for processing in a given time period. ![]() I also manually record on paper what the CC fees Square will take before they make my deposit into my account, so when I make a deposit entry into quickbooks and copy the amount of my bank deposit, minus Square's process fees.This is a manual paper log I fill in using Square reports from my Dashboard, and I then enter these figures into a receipt template I made for Quickbooks. I do a daily sales receipt that captures taxable sales, nontaxable sales, sales tax collected, cash sales, and credit card sales.I find that if I need specific category sales data, I can find that in my Square reports dashboard, so when I record sales, I use the daily report in the my Square sales dashboard and enter this into Quickbooks manually: In a nutshell, here is what I do if you'd like more specific examples please let me know and I can help more. Sometimes using automated processes the back-end mechanics get hidden, but they you don't really understand what's happening if you need to take a closer look at your transactions. And learning how the transactions are recorded and affect my books has been a great resource in learning about accounting in general. It has been a huge learning process and it's taken about three years to fine tune a system, but it works for my business. I use Quickbooks, and after reading some horror stories about integrations and the way imported transactions "could" really mess up your books, I opted to do everything manually.
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